You can delete email messages that you don’t need anymore to help keep your mailboxes manageable, and to free up storage space on your Mac or on the mail server. Deleted messages are available until they’re permanently erased.
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![]() Mail User Guide
May 03, 2019 And when you rebuild mailboxes for IMAP or Exchange accounts, all the messages AND attachments stored locally on your computer are first removed and then downloaded again from your mail servers back to your Mac. That means you’ll use a lot of your network’s bandwidth.
Delete an email
If you set the “Move discarded messages” option to Trash in Viewing preferences in Mail, you can delete a message by swiping left on the trackpad with two fingers or by moving the pointer over a Mail notification, then clicking Trash.
Delete multiple emails
If you delete a mailbox, all of the messages in the mailbox are deleted.
You can search for a set of messages to delete. For example, you can search for messages dated August 1 through September 5, 2018 by entering “date:8/01/18-9/05/18” in the Mail search field. Or, search for messages from a specific person by entering a name in the search field. Then select and delete the found messages.
View deleted emails
Whether you can view and retrieve messages after you delete them depends on how you set options in Mail preferences.
Permanently delete emails
In the Mail app on your Mac, do one of the following:
Mac Mail Imap Download All Messages Settings
Mac Mail Imap Download All Messages Inbox
You can set the “Erase deleted messages” option in Mail preferences to have Mail permanently erase deleted messages for you at a specified time. See Change Mailbox Behaviors preferences.
If you mistakenly delete messages, just drag them out of the Trash mailbox to another mailbox. Or select them in the Trash mailbox, then choose Message > Move to > [mailbox].
Outlook View Imap Messages Settings
See alsoArchive emails in Mail on MacRestore mailboxes and their content in Mail on MacKeep mailboxes from getting too big in Mail on MacAdd or remove email accounts in Mail on Mac
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